Lets first look at the definitions of Cc and Bcc. including a CC on a reply). Its also worth noting that people can be selectively removed from the conversation if it begins getting out of hand. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. You want someone else to receive an email, but you dont want the primary recipients of the email to see youve sent this other person a copy. The Ultimate Guide to Hoteling Your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, What is Hot Desking? In order to increase clicks in your emails we recommend to complement your email campaigns with push notifications. Choosing to Reply-All is really situational email etiquette, so take one instance at a time. You should use "CC'd" rather than "CC'ed" as the past tense form. The To and CC fields work similarly. How do we manage this option? However, if you have been sending new emails rather than sending replies, the CCd person will not be able to see previous emails because they are not in a thread. Nathan Chandler Instead, let the Sender decide to send your reply to the others involved. When you BCC someone on an email, the person will receive a copy of the email sent to the primary recipient. Anyone who receives the blind copy will get to see all the people in the "To" and "Cc" fields, but not vice versa. Required fields are marked *. If there are multiple matches for a display name, you'll see a dotted blue box around the name you've entered.Click the question mark to select the person you'd like to mention in . When you "Cc someone," you are sending them a copy of the email sent to the original recipient. What does cc mean in email? However, there are some problems with this messaging style. You should also avoid including someone in CC who hasnt expressed a need to be includedor without stating in the email why youve looped them in. Add a recipient to the "Cc" field. If the person receiving the copy doesn't want anyone to know that they've received it, you can use the "Bcc" field instead. If you do want to use it, include any addresses who are indirectly involved in this field. This can be both an advantage and a disadvantage. When you respond to the email you should move John to BCC (and thank him!) What do I put for CC on email? How do you say keep me in CC? Can Email Recipients See CC? Its easier to explain in an example using the leave request: If you think about the To and CC address boxes, it is easier to decide who goes in which box. In other words, BCC is anything but impenetrable. In other words, weve all seen someone use bad email etiquette. Can CC see replies? You can add up to 100 CC recipients in Gmail. Enter addresses into Bcc. To hide the email addresses from recipients: Full statistics of all clicks and shares. Sign in. Its a very simple task. If youre happy they see old emails, keep them CCing them in. Can Power Companies Remotely Adjust Your Smart Thermostat? (Cc appears in the Send area by default.) When sending an email, cc allows you to send a copy of your email to someone who is not the recipient listed in the "to" field. 4. It's easy for anyone to start their own online store with Divi. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. Thank you! Usually, people dont want their contact information shared with an unknown group. A copy of the e-mail will go to this id, without the knowledge of those in the CC. Both features are available in Gmail and Outlook. Gmail Help. Since we launched in 2006, our articles have been read billions of times. When you CC someone, youre sharing information that may be relevant to them, but theyre not required to act (at least, not at this time). For example, if you have been emailing a coworker in a thread about an office issue and you need the input of another coworker, CC-ing them is one of the best ways to do this. This isn't just a matter of convenience for you it also protects the privacy of your freelancers, who probably don't want a bunch of virtual strangers to see their personal email address. How to send a mass email and hide recipients in Outlook with the Undisclosed Recipients feature: Lets find out how to set the Undisclosed recipients contact in Gmail. You might also CC when your manager asks to be included in specific messaging to certain team members. Then, you can CC the people who were present. Can a BCC recipient see to and CC recipients? A petty employee can also use it to expose a coworker to their boss. More importantly, when should you not? After following your regular workplace protocols for mitigating the issue, your manager might ask to be BCCd on some of your communications. How do I see prior TO: and CC: recipients on an email chain? Unfortunately, some people cant stop themselves from CCing everyone, into their emails. When you CC everyone in the messaging, youre exercising transparency. It should. The #1 WordPress Theme & Visual Page Builder, The Best Theme for Bloggers and Online Publications, The Ultimate Email Opt-In Plugin for WordPress, Posted on April 19, 2020 by Haley Walden 1 Comment. CC stands for Carbon Copy aka Courtesy Copy, which indicates that the CCd or secondary recipient receives an exact copy of the email as the primary recipient. The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. Step 2: Tap the three-dotted menu icon next to the name of the sender. You can load up the "To" box with many recipients and then blast away. Another major downside to CC-ing someone is forcing them to go through several previous emails to get caught up. BCC stands for Blind Carbon Copy. In this case, you would want to forward or summarize previous correspondences. Yes, when you CC someone, they can see all included attachments. But, in this case, those who receive the email will not be able to see everyone else who received it. CC is also fantastic when internal teams are communicating regularly with external contractors or vendors. Your email address will not be published. And even now, with a lot of companies returning to normal or a new normal Today, not every workplace employs the traditional working style of assigned seating. He's written about technology for over a decade and was a PCWorld columnist for two years. Send messages TO the appropriate people. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity, What is the difference between CC and BCC, You address the email to your boss, who will approve the email, You CC your job share partner to let them know, You address the email to the person youre having a problem with, You CC your boss so they can see whats happening, You address the email to the person you want to do something, You CC the broader team so they can see progress, You CC her team, so they know whats happening and can jump in if they need to, You CC the team who receives the whole newsletter, You BCC the recipient(s) who you want to have a copy, Protecting the identities of an email list, Providing information to someone about a sensitive matte, Copying in someone who has been the subject of a complaint, Secretly copying correspondence to yourself, You BCC the person (or people) you want to receive the email, You BCC in everyone who is receiving the newsletter, so they dont have to view hundreds (or thousands) of other emails, You address the email to the person you want to do something, You CC the broader team so they can see progress, When you CC a recipient, everyone can see they have received the email, The email has to be addressed to someone (you cant send an email just using CC), The email is for information, not necessarily for action, When you BCC a recipient, they can see the message, The BCC recipient cant see anyone else who has been BCCed, The recipient and anyone else involved in the email correspondence wont see who has been BCCed. To complete the CC field in Gmail: Click Compose to open a new message. Theyll also be able to see the email address of every other recipients in the To and CC fields. Its hard to avoid. What Is a PEM File and How Do You Use It? In spite of these issues, there are some very good reasons to use BCC. Why use both Emails and Push Notifications. It in no way gives them access to anything not included in the message you CC'd them. Yes, all CCed recipients will see previous emails IF you are CCing someone on a pre-existing email thread (i.e. Your contacts will not see each other! Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. You can add up to 100 CC recipients in Gmail. However, you can also send . He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. 2023 TEKPIP (OWNED BY RYTA TECHNOLOGIES LTD), How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp, I Keep Getting Dirty Texts From Random Numbers Heres What I Do, What does Message Blocking Is Active Mean, Nvidia GeForce Experience Not Working error code 0x0003 Best Fixes, How to Remove Expired Subscriptions on iPhone,iTunes & Apple TV, Then type the email, double-check and tap, Go to the Gmail app on your phone and tap, Next, click the down arrow to the right of the. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. Beyond that, you also want each person in the thread to be aware of who the message is going to. Your typo could result in someone else's valid email address. Email programs have a function called "Cc" which allows you to send an email to someone but shows that they're not the main recipient. This will not delete any previous messages from their inbox. We select and review products independently. The CC field is by no means required in a message. CC (carbon copy) those who need to be aware of an issue. Typically, the "CC" (carbon copy) is to keep you in the loop of a conversation even if you're not directly addressed in the message. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. For example, if you CC bob@example.com and jake@example.com on an email, Bob and Jake will both know that the other received the email, as well. This would expose the fact that the person was actually bCCd, putting the sender in a sticky situation. This might be because of GDPR. If you CC recipients can see all the previous emails if you involve them in a pre-existing email thread. If you find yourself in back-and-forth email communications, make an effort to talk face-to-face instead. To remove Bcc from your email, again go to the Options tab in the Show Fields group, and click Bcc. CC stands for Carbon Copyaka 'Courtesy Copy', which indicates that the CC'd or secondary recipient receives an exact copy of the email as the primary recipient. If it's on the BCC line, nobody gets the list. They are also not included in the conversation should it be continued. Often, managers will ask to be included via BCC in specific communications between their employees. When should you BCC, CC, or Reply-All, anyway? Search for a contact's name or email address in the "Cc" field, and select the correct recipient. For example, if youre having a problem with a fellow employee, you might send them an email about it and BCC the human resources department. However, the sender and all other recipients will receive the reply if the tertiary recipient replies to the email using the Reply All option. You can reply to multiple recipients by clicking the Reply all button. You could even put your own email address in the To field and include every other address in the BCC field, hiding everyones email address from each other. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. You can click it at any time before you send your email. Quick tip: You can send an email exclusively through carbon copies. The Bcc box will now appear by default for every new message. Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. To get around the first problem, fill in the To field. To protect yourself when using BCC, you can take a number of steps. One difference between cc and bcc is that when you list a person in the cc line, everyone who received the email will be able to see that the cc'd person received it. If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. Here are some popular email marketing services that you might wish to use. Here are 4 examples of how to use CC in an email conversation. Even if there is a way to recall the first email, recalled emails never work flawlessly. Just be careful here; as we'll see, you can keep someone "in the loop" for bad reasons, too. However, they are very common formal and informal emails. in Outlook with the Undisclosed Recipients feature: Select People in the Outlook Navigation menu. Generally, for bulk emails, the number of addresses is limited by ESPs (email service providers), to prevent suspicious activity. Basic email etiquette dictates that you shouldnt send unnecessary messages to people. Click "Cc" on the right-hand side of the email composer. Cc: After the Fact? Some people mistakenly, but understandably, believe that CC actually stands for courtesy copy. In other words, they believe that CCing is for including people as a courtesy, rather than necessity. Do you click it AFTER you type in the main addressee? The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. Other steps are similar to those described above. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. There is no way to do it. - Gmail Community. To send the same email separately to various users in Outlook follow the guide below. However, people are much more likely to receive all replies in an email thread if you CC them. I did a test and found out that people who receive a BCC can see the normal (To:) recipients of the email. If you include the email address of another individual in the CC line, that person will receive a copy of the email you send to the people in the To field. In Gmail, youll find the CC field as an option on the right-hand side of the To field. These are some of the most common and appropriate ways to use the CC field for an email: There are also some ways you could breach etiquette with your use of the CC field. Before the internet and email communication, we wrote letters. EmailAnalytics Youd put the customers email address in the To field and your bosss email address in the CC field, so your boss would receive a copy of the email. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. "Servers that receive messages are designed to strip out 'BCC' information before they pass the message on to the recipient. Secondary recipients (CCd or copied recipients) will receive emails and all included attachments. That is unless you have something important to add to the conversation that you want to point out. Chris has written for. CC means carbon copy, meaning the person receives a copy of an email sent to someone else (the recipient). The BCC might be the trickiest as it means that not everyone is privy to the same information. Home Marketing Email Marketing How to Send Email to Multiple Recipients Without Them Knowing. BCC is best used when you want someone to only see your email but none of the further responses. Turn off the Auto-Complete List. BCC is short for 'Blank Carbon Copy'. Or you are updating your team on the progress of a project.. cc is basically fyi. When you send an email to someone, you want action. 7 OK, so when to use CC in an email? So why would you ever use CC instead of To? Lets take a look at some appropriate and inappropriate ways to use this. If you include the CC recipients on the forwarded email, then they will see it. Lets say youre sending out a newsletter. For example, in Gmail, all you need to do is enter all of the names into the To field. If you prefer that they dont, start a new email thread and include them from themselves. Yes, you can overuse the CC function when sending an email. To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. However, you can also send copies of an email to additional people by specifying multiple addresses in the To field. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. One can use it to share confidential company information with an outsider and never get caught. You can address the email newsletter to yourself and then BCC all recipients into the message. While you are at it, check the area of the sender to check only ONE sender is in that space. CC is a great option when emailing large groups of people, including entire teams and even entire organizations. Your email address will not be published. This way, you protect yourself and the privacy of anyone else on the list.. So, for example, if you emailed a subordinate at work about being late to the office and BCC'd your own boss to show her that you were being diligent about tardiness, your subordinate wouldn't know that her lateness was being pointed out to your own superior. Simple right? Carbon copies were common in pre-internet days. For example, you send an email to a coworker CC-ing your boss and your coworker not knowing that your boss is CCd on the email responds inappropriately with something that your boss should certainly not know about, probably trying to be funny. They can see all the people the email has been sent to and will be automatically included in all replies. It should soon become clear how it all works! After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. Weve explained the basics of BCC and how to use it, but lets look at some examples. Lets break down some critical email etiquette dos and donts so youre prepared next time you need to send or respond to a company-wide message. 5 Best Office Hoteling Reservation and Booking Systems, What is Hot?! In your emails we recommend to complement your email, recalled emails never work flawlessly themselves from CCing,... 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